Privacy Policy

Portrait is a new social networking platform for professionals in the media and entertainment industry. Portrait makes it easy for you to showcase your work, keep up with your favorite collaborators, see connections across people and organizations, and keep track of jobs, events, and grant opportunities.

Your privacy is important to us. This Privacy Policy describes the personal information we collect about you in connection with our mobile application (the “app”) and related services, how we use and disclose your information, and what choices you have about it.

Personal Information We Collect

We collect the following categories of information:

Information you provide

• Contact details and profile information, including your name, email address, photo, preferred pronouns, festival and membership affiliations, and awards.
• Portfolio materials, including the photos you choose to upload, articles you link to, and videos you embed to showcase your work.
• Posted content, including the information and links you post on the main feed.
• Payment information needed to complete your purchases of paid features (including name, payment card information, billing information). Payment information is processed by our third-party payment processor, and we do not store payment card numbers.
• Demographic data, such as your gender, racial, and ethnic identity, if you choose to provide it.
• Precise geolocation information, that you may choose to provide for us to notify your connections that you are attending a particular festival or event.
• Mobile contacts, that you may choose to share with us to help us let you know when your contracts have joined the app and easily let you connect with them.
• Messages that you exchange with other users through the app via direct message. We may review the contents of these messages if a user reports, or we otherwise detect, a potential trust and safety violation or potentially illegal or illicit activity.
• Job application information that you provide when you fill out a job application on the app.
• Product usage information, such as the information you provide to us when you interact with our services, including information about the products you use or purchase on the app (such as the product information, date of purchase, and information relating to any support issue).
• Event information, including the information you provide when you register for an event, the date and location of the event, any organizations affiliated with the event and any feedback you provide about the event.
• Communications that we exchange with you, including when you contact us with questions, feedback, or otherwise.
• Marketing information, such as your preferences for receiving communications about our services and publications, and details about how you engage with our communications.

Information we obtain from other sources

• Social media information. We may maintain pages on social media platforms, such as Facebook and Instagram. When you visit or interact with our pages on those platforms, you or the platforms may provide us with information through the platform.
• Third-party logins. When you link, connect, or login to the services with a third party service such as Google or Apple, you direct the service to send us information as controlled by that service or as authorized by you via your privacy settings at that service.
• Mobile contacts. If you are a mobile contact of a Portrait user and that user has given us permission to access their mobile contact list, we may collect your phone number from that list.
• Nominees. If you have been nominated by a Portrait user to join the app, we may collect information about you from the person who nominated you, such as your name, email address, and relevant professional links.
• Other sources. We may obtain your personal information from other third parties, such as marketing partners, media companies such as YouTube and Vimeo, data providers, and publicly-available sources such as IMDB.

Automatic data collection

We, our service providers, and our advertising partners may automatically log information about you, your computer or mobile device, and your interaction over time with our services, such as:

• Device data, such as your computer’s or mobile device’s operating system, manufacturer and model, browser type, IP address, unique identifiers, language settings, mobile device carrier, and general location information such as city, state or geographic area; and
• Usage data, such as pages or screens you viewed, how long you spent on a page, browsing history, and access times.

We may collect this information using cookies and other similar technologies. Cookies are text files that websites store on a visitor‘s device or in the browser for the purpose of helping you navigate between pages efficiently, remembering your preferences, enabling functionality, and helping us understand user activity and patterns. For more information on how you can control cookies, please see the Privacy Rights and Choices section below.

How We Use Personal Information

We use personal information for the following purposes:

To provide our services. This includes:

• Enabling you to create a Portrait account and use the app;
• Helping you connect with other individuals, organizations, and opportunities in the media and entertainment community;
• Personalizing our services by recommending relevant content or connections to you;
• Administering, hosting, and operating our services;
• Communicating with you and responding to any inquiries you may have; and
• Analyzing your use of our services to allow us to evaluate and improve the services.

For research, development, benchmarking, and improving our services. We may use personal information to analyze and improve the services, identify trends, and operate and expand our business activities. We may also create aggregated, anonymized, or other de-identified statistics, which we may use for lawful business purposes, including for analytics, forecasting, and strategic planning.

For marketing and advertising, including for:

• Direct marketing. We may send direct marketing communications, including, but not limited to, sending newsletters or publications, and notifying you of promotions, offers and events via postal mail, email, telephone, text message, and other means.
• Interest-based advertising. We engage our advertising partners, including third party advertising companies and social media companies, to advertise our services. For more information, or to understand your choices, please visit the Privacy Rights and Choices section below.

For compliance and protection, including to enforce any applicable terms and conditions, comply with legal obligations, defend against legal claims or disputes, protect the security and integrity of our services, and identify and investigate fraudulent, harmful, unauthorized, unethical or illegal activity.

How We Share Personal Information

We may share personal information with:

Service providers. We share personal information with companies and individuals that provide services on our behalf or help us operate our services or our business (such as hosting services, communications, data and cyber security services, billing and payment processing services, fraud detection, investigation and prevention services, web and mobile analytics, email and communication distribution and monitoring services, and customer relation management systems).

Advertising partners. We may share personal information that we collect on our website with third party advertising companies (including for the interest-based advertising purposes described above), that allow us to explore and pursue growth opportunities.

Third parties, at your direction. We may share personal information with third parties that you give us permission to share personal information with over the course of our relationship with you.

Professional advisors. We share personal information with professional advisors, such as lawyers, auditors, bankers and insurers, where necessary in the course of the professional services that they render to us.

Authorities and others. We may share personal information with law enforcement, government authorities, and private parties, as we believe in good faith to be necessary or appropriate.

Business transferees. We may share personal information with acquirers and other relevant participants in business transactions (or negotiations for such transactions) involving a corporate divestiture, merger, consolidation, acquisition, reorganization, sale or other disposition of all or any portion of the business or assets of, or equity interests in, Portrait or our affiliates (including, in connection with a bankruptcy or similar proceedings).

How You Share Personal Information

You may share personal information with:

Other app users and the public. Depending on your settings, you may share personal information with other Portrait users or with the public when you create a profile, post on your feed, or connect with and direct message other users.

Privacy Rights and Choices

Unsubscribe from direct marketing communications. You may opt out of marketing-related communications by following the opt out or unsubscribe instructions contained in the marketing communication we send you. You may continue to receive service-related and other non-marketing communications.

Opt out of push notifications. If you opt in to receive push notifications within the app, we may send push notifications or alerts to your mobile device from time to time. You can deactivate push notifications and alerts at any time by changing your device settings, changing the push notification settings within the app, or deleting the app.

Opt out of location tracking. You may allow or disallow Portrait to collect geolocation data by enabling or disabling location services on your device.

Stop updating your mobile contact list. If you chose to sync your mobile contacts, you can always stop updating your mobile contact list later by disabling contact sync in your account settings.

Privacy rights. Depending where you reside, you may have the following rights:

• Information. You may have the right to obtain information about how we collect, use, and share your personal information. We provide this information within this Privacy Policy.
• Access and portability. You may request a copy of the personal information that we have collected about you. Where applicable, we will provide the information in a portable, machine-readable and readily-usable format.
• Correction of personal information that is inaccurate or out of date.
• Deletion of personal information that we no longer need to provide the services or for other lawful purposes.

Please visit your account settings or contact us as provided in the Contact Us section below to exercise these privacy rights. Depending on your jurisdiction, you may be entitled to empower an “authorized agent” to submit requests on your behalf. We will require authorized agents to confirm their identity and authority, in accordance with applicable laws. You are entitled to exercise the rights described above free from discrimination.

Limitations. Your rights may be limited under applicable laws, such as where fulfilling your request would impair the rights of others, our ability to provide a service you have requested, or our ability to comply with our legal obligations and enforce our legal rights.

Online tracking opt-out. There are a number of ways to opt out of having your online activity and device data collected through our services, which we have summarized below:

• Blocking cookies in your browser. Most browsers let you remove or reject cookies, including cookies used for interest-based advertising. To do this, follow the instructions in your browser settings. Many browsers accept cookies by default until you change your settings. For more information about cookies, including how to see what cookies have been set on your device and how to manage and delete them, visit www.allaboutcookies.org.
• Blocking advertising ID use in your mobile settings. Your mobile device settings may provide functionality to limit use of the advertising ID associated with your mobile device for interest-based advertising purposes.
• Using privacy plug-ins or browsers. You can block our websites from setting cookies by using a browser with privacy features, like Brave, or installing browser plugins like Privacy Badger, Ghostery, or uBlock Origin, and configuring them to block third party cookies/trackers.
• Platform opt outs. Some advertising partners may offer opt out features that let you opt out of use of your information for interest-based advertising, such as:
  - Google: www.adsettings.google.com  
  - Facebook: https://www.facebook.com/about/ads 
• Advertising industry opt out tools. You can also use these opt out options to limit use of your information for interest-based advertising by participating companies:
  - Digital Advertising Alliance for Websites: outout.aboutads.info  
  - Digital Advertising Alliance for Mobile Apps: https://youradchoices.com/appchoices 
  - Network Advertising Initiative: optout.networkadvertising.org

Note that because these opt out mechanisms are specific to the device or browser on which they are exercised, you will need to opt out on every browser and device that you use.

Do Not Track. Some Internet browsers may be configured to send “Do Not Track” signals to the online services that you visit. We currently do not respond to "Do Not Track" or similar signals. To find out more about "Do Not Track," please visit http://www.allaboutdnt.com.

Data Security

We employ a number of technical, organizational and physical safeguards designed to protect the personal information we collect. However, no security measures are failsafe and we cannot guarantee the security of your personal information.

Data Retention

We may retain your personal information for as long as it is reasonably needed in order to maintain and expand our relationship and provide you with our services; in order to comply with our legal and contractual obligations; or to protect ourselves from any potential disputes. To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of such information, the potential risk of harm from unauthorized use or disclosure of such information, the purposes for which we process it, and the applicable legal requirements.

Children

Our services are not intended for use by children under 13 years of age. If we learn that we have collected personal information through our services from a child under 13 without the consent of the child’s parent or guardian as required by law, we will delete it.

Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time. If we make material changes to this Privacy Policy, we will notify you by updating the date of this Privacy Policy. We may also provide notification of changes in another way that we believe is reasonably likely to reach you, such as via e-mail (if you have an account where we have your contact information) or another manner.

Contact Us

You can reach us by email at support@onportrait.com or at the following mailing address:
3965 18th St.
San Francisco, CA 94114